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CHAIRMAN |
CLERK |
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Mr
Simon Richards Manor
Farm Cottage Oxon (01865)
891717 simon.richards@draytonstleonard.co.uk |
Mrs Lucy Cook The Old Cottage High Street (01865) 891660 lucy.cook@draytonstleonard.co.uk |
Minutes of
the Annual Parish Meeting held at
7th May 2003
Present: Simon
Richards (Chairman), Charles Dickerson (Vice-Chairman), John Cotton (South
Oxfordshire District Councillor), David Watkin,
George Farrant and Anne Speirs.
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18/03 |
Apologies Apologies were received
from Roy Tudor Hughes |
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19/03 |
Declaration of interests arising in the agenda No declarations of
interest were made. |
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20/03 |
Election of Chairman David Watkin proposed Simon Richards for Chairman. This was unanimously agreed by all present. George proposed Charles
Dickerson for Vice-chairman. This was
also unanimously agreed by all present. |
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21/03
Action |
Acceptance of Office All newly elected
councillors signed their acceptance of office and agreement to abide by the
Code of Conduct. All councillors to complete register of
interests and return to Lucy Cook. |
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22/03 |
Minutes of the previous meeting for approval The minutes of the
previous meeting held on |
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23/03
Action
Action |
Report on actions outstanding from previous minutes Monitoring of fly
tipping hotspots John Cotton reported
that his request for the SODC mobile CCTV unit to visit Anne Speirs to
continue notifying John when fly tipping occurs. Survey of ditches and
culverts John Cotton has
requested that SODC engineers visit Drayton St Leonard Renovation of village
signpost A quote to cast a new ‘polomint’ top to the village signpost has been obtained
from Forge Ahead Ironworks for £200. The business is based in the village and
has agreed to carry out the work at cost.
It was agreed by all present to approve the quote. Lucy Cook to instruct Forge Ahead Ironworks to
complete the work. |
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24/03
Action |
Finance The receipts and
payments account for year end 31Mar03 were approved
and signed. Simon Richards to carry
out an internal audit of the 2002/2003 accounts. The following invoices
were approved for payment: £25.00 CPRE Subscription £39.00 Donation to Public Access PC electricity
bill (2Q2003) £24.00 SLCC Subscription £105.99 OALC Subscription as quote Playground installation £268.00 Public Liability and Property Damage
Insurance The following cheque
had been issued since the last meeting: £200.00 Ist half of
village hall maintenance grant |
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25/03 |
Report from the Play Area Committee A written report was
received from David Herlihy (attached). It was agreed by all present that work was
progressing well and that payment could be made for installation after
completion on Friday 9th May. |
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26/03
Action |
Clerk’s Terms and Conditions It was agreed to adopt
the NALC model contract of employment for the clerk along with the job
description circulated with the agenda.
A review of the clerk’s
salary indicated that it had fallen significantly behind recommended rates of
pay. Simon Richards proposed a phased
increase to £440 for 2003/4 and £660 for 2004/5 and that annual membership to
the professional body of SLCC be included in the
package. This was agreed by all
present. Lucy Cook to obtain and
complete Employer’s PAYE paperwork. |
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27/03 |
Report from John Cotton, District Councillor. John reported that he
had been returned to office in the recent elections and that the Conservatives
now held just over half of the SODC seats and are in
control of the council. Individual
roles and responsibilities are still under discussion. John encouraged the new
DSL Parish Council to use this year to apply for major project funding, whilst
funds were known to be available. |
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28/03 |
Items for next agenda Plan for the village
hall refurbishment Consideration of a
Parish Plan Tree Planting alongside
the village approach roads |
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29/03 |
Schedule of meetings All meetings will be at
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